Working Together, Achieving More
Cydweithio a Chyflawni

Holiday Application Report a Learner Absence



Ysgol Maesydderwen.


everything  we do at


pastoral care is at
the heart of

Pastoral Care


Headteacher: Mr P. Grimes

Tudor Street, Ystradgynlais, Swansea, SA9 1AP

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01639 842115

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Powys County Council Education Department Our school mission statement is “ Working Together,  Achieving More” and this underpins all we do as a  school community. We have high expectations of all and  we are committed to supporting every pupil to achieve  their personal best. Check out Ysgol Maesydderwen on all  your favorite forms of social media! Give us a follow and stay updated with News!


At Ysgol Maesydderwen we recognise and understand the direct link between attendance at school to good emotional health, good educational progress and attainment.

Being a community school with strong links with our primaries we are able to effectively monitor and track the attendance of all our students.

Attendance is a particular focus of our Progress Leaders who work closely with our attendance officer, Mr Huw Thomas to ensure that any barriers in coming to school are addressed early with both the student and their family in a supportive manner. We have an excellent record of attendance which demonstrates the effectiveness of our strategies.

Children who miss school frequently can fall behind with their work which can impact on confidence and self esteem.

The school attendance target that students should be aiming for is 95%.

From an academic perspective, government research shows that

A drop of one grade in ALL subjects studied

It is important to let your child’s Progress Leader or Mr Huw Thomas of any attendance concerns.

Lateness = Lost Learning
(Figures below are calculated over a school year)

5 minutes late each day

10 minutes late each day

15 minutes late each day

20 minutes late each day

30 minutes late each day

3 days lost

6.5 days lost

10 days lost

13 days lost

19 days lost

Children Services

Pastoral care at Ysgol Maesydderwen is a strength of our school with pupil wellbeing at the heart of what we do. The caring ethos of our students is reflected in how they support each other both in and outside of school and can be clearly ‘felt’ throughout our community.

Our students are encouraged to make the most of their time at Ysgol Maesydderwen so every effort is made to remove obstacles to learning and to equip young people with confidence and skills to be successful members of our school and local community.

In addition to our Progress Tutors, we have a specialist team of people who are responsible for the pastoral care of our students (see below) led by Miss Kirsty Irvine, Deputy Headteacher who is responsible for inclusion, learner engagement, attendance, safeguarding and wellbeing within the school. Progress leaders promote and support engagement and wellbeing within their Year groups and are supported by Learner Support Officers.

Our Pastoral team is made up of:
Progress Leader for Year 7 and Transition - Mrs Kirsten Johns
Progress Leader for Years 8 and 9 - Mrs Ruth Bullions
Progress Leader for Years 10 and 11 - Mr James Lewis
Progress Leader for Sixth Form - Mrs Caryl Jones

Pastoral Support Assistants:
Mr Huw Thomas
Mrs Lucy Watkins
Mr Sean Harvey
Mr Joe Muzil


Daily check-ins are an important part of the pastoral care that we offer and are part of the Trauma Informed Schools approach that we follow. Each Progress Tutor will check-in with all children during morning registration. Progress Leaders or Learner Support Officers will follow up with any children who may need further support. Additionally, some children have targeted daily check-ins with a named member of staff to support them in school.

Children are made aware that they can talk to our Pastoral Team or any member of staff to discuss issues they may be experiencing. One strategy may be to complete One Page Profile with that student as a means of discussing how we can best support them. This will be shared with the class teachers and parents. All school staff will always listen, comfort and work together with the child and families to ensure a positive outcome.

To ensure that pupil wellbeing is at the core of teaching and learning, all pupils in Years 10 and 11 study ‘Sweet’. Sweet is an innovative and engaging resource used to deliver a BTEC Level 1 and 2 qualification in Personal Growth and Wellbeing. Mapped against, and supporting the delivery of, the Health and Wellbeing AoLE and RSE new curriculum. Sweet teaches valuable skills to help students lead happier, healthier and more successful lives. Available in both Welsh and English, Sweet creates engaging conversations about life’s big issues, helping learners to gain a better knowledge of themselves and the world around them.

A variety of interventions are run within our ‘Enfys’ centre by trained staff to ensure bespoke programmes of support for our pupils. Emotional and behaviour support is offered, mentoring and coaching, careers advice, focused ‘Trauma Informed’ work and restorative justice, to name but a few. To compliment these programmes, our Pastoral Team work very closely with a variety of outside agencies, such as Children’s Services, Educational Psychology Service, Learner Support, Youth Intervention Service and the Kooth counselling service to ensure that the right wellbeing support is in place for our pupils and their families.

The aims of pastoral support at Maesydderwen:


The role of the Pastoral Team:

Emotional Health & Wellbeing

Every member of staff is committed to supporting the emotional health and wellbeing of all our students and their families. As a school we are aware of the impact of Adverse Childhood Experiences (ACE’s) on emotional health as well as the many life events which can be regarded as traumatic, all of which can be barriers to learning. At Ysgol Maesydderwen all staff use a trauma informed approach to their teaching with members of our Pastoral team being qualified Trauma Informed and Mental Health Practitioner’s. This means that they can provide specialist intervention for either small group’s or on an individual basis.

Where appropriate, they can also signpost for further specialist support eg CAMHs, counselling, etc.

How does the Trauma intervention work?





Behaviour for Learning

Staff - pupil relationships are another strength of the school.

Behaviour for Learning is a structure that is used across the school to promote positive attitudes to learning. It is underpinned by the following principles:

ClassCharts is the IT system that we use to:

Both students and parents can access the ClassCharts app to check their own progress. Pupils can get their code from their Progress Leader.

Parents can contact the school if they require the code.

Pupils can receive a merit for:

Rewards assemblies are held each term which celebrate the progress a student has made through their merits, attendance and community help.

Inappropriate behaviour is also recorded on ClassCharts and can result in a negative comment. This can include:

Deliberate disregard of Covid safety protocols can result in an exclusion.



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Family Services NPT

School Uniform


Compulsory  items



Non Essentials

Compulsory  items






Compulsory  items




Non Essentials

Compulsory  items



During inclement weather pupils should wear additional layers of suitable clothing underneath the compulsory items.

On health and safety grounds we do not allow Learners to wear jewellery in our school. The exceptions to this rule are:

The school does not permit Learners to have ‘extreme’ haircuts that could serve as a distraction to other Learners.

The school is currently in the process of changing our school uniform.  A new uniform will be introduced in September 2022 and over a 2-year period the school will phase out the legacy uniform.  The timeline for the transition is as follows:


New Uniform

Optional - Legacy or New Uniform


Year 7 learners

Years 8 to 11 learners


Year 7 & 8 learners

Years 9 to 11 learners

From September 2024

All learners in Year 7 to 11

New Uniform - 2022-23


Legacy uniform - optional  for Year 8 to 11

Year 12 and 13

Branded items, I.e the school jumper, tie and PE Tops, can be purchased from:

Pethau Plant, 16 Station Road, Ystradgynlais SA9 1NT

Telephone: 01639 849 111

Web address: https://pethauplant.com/product-category/maesydderwen/


All of the school PE polo shirt and rugby jerseys can be purchased from Pethau Plant 16 Station Road, Ystradgynlais SA9 1NT - 01639 849 111


Compulsory for Year 7, optional  Years 8 to 11


Holiday During Term-Time

While we always take personal circumstances into account, as a general rule, holidays will not be authorised for pupils with attendance under 95%, our attendance target for all pupils is 95%. We also take into consideration the possible impact on any key periods of learning identified and highlighted by the school. 

There is a strong link between good school attendance and achieving good results.  Good attendance at school also shows potential employers that a young person is reliable. 

Before booking holidays during term time, we ask that the impact that this will have on attendance and subsequently, progress is considered. The rewards for good attendance are clear; pupils are more likely to enjoy school, achieve better results and increase their career opportunities.

Should authorisation be given at the time of application, this will be conditional on attendance remaining above 95%. This authorisation will be withdrawn if attendance drops below 95% prior to the commencement date of the holiday. 

Only parents/carers with parental responsibility should complete this form. 

In the event that families wish to book a holiday during term-time, the following online form will need to be completed:


To report a learner absence, you can either telephone the school on the number above, email the details to the email address 
or send a text to the dedicated line 07312 263570

Reporting a Learner Absence